Pennsylvania Notary Journal Requirements

Pennsylvania journal rules at a glance

• Required. Paper journals must be bound with numbered pages; electronic journals must be tamper-evident. A notary may keep one paper and one electronic journal.
• Entries are made at the time of the act: date and time, record description and type of act, full name and address of each person, how identity was proven (including ID issue and expiration dates), and the fee.
• Provide a certified copy within 15 days of a request.
• Within 30 days after the commission ends (unless renewing), deliver the journal to the county Recorder of Deeds.
• Retention period while commissioned: Not confirmed — check the official source.

From the official Pennsylvania notary sources, checked October 20, 2026: pa.gov (1), pa.gov (2), pa.gov (3), pa.gov (4). Lines marked "Not confirmed" need checking with the state. General information, not legal advice.

Inside the Pennsylvania Notary Journal

• 500 numbered entries, laid out the way Pennsylvania entries should be recorded.
• The fields Pennsylvania requires, and nothing it doesn't allow you to record.
• A built-in Pennsylvania notary handbook in the back matter, with loan-signing basics and a notary info log.
• Original Pennsylvania cover art from Uptown Seal Press.
• Paperback or hardcover, printed to order and shipped free.