New York Notary Journal Requirements
Required: record each notarial act at the time it is performed (19 NYCRR 182.9). Here is what New York asks of a notary's journal or record book, and the Uptown Seal Press New York Notary Journal built around it.
New York journal rules at a glance
- Required: record each notarial act at the time it is performed (19 NYCRR 182.9).
- Record: date, approximate time, type of act, name and address of each person, number and type of services, ID type used, witness names if any, and verification steps. Electronic acts also record the technology and verification providers.
- Keep records at least 10 years and give them to the Department of State on request.
- Third-party storage is allowed if password-protected or otherwise secured.
From the official New York notary sources, checked October 20, 2026: dos.ny.gov (1), dos.ny.gov (2), dos.ny.gov (3), dos.ny.gov (4). Lines marked "Not confirmed" need checking with the state. General information, not legal advice.
Inside the New York Notary Journal
- 500 numbered entries, laid out the way New York entries should be recorded.
- The fields New York requires, and nothing it doesn't allow you to record.
- A built-in New York notary handbook in the back matter, with loan-signing basics and a notary info log.
- Original New York cover art from Uptown Seal Press.
- Paperback or hardcover, printed to order and shipped free.
Get the New York edition
Printed to order and shipped free to your door.